Pulp

# Notes for Presenters

### How to be a Presenter

0\. Identify yourself as a presenter by putting an entry on the agenda http://pad-katello.rhcloud.com/p/Pulp_Sprint_Demo_Agenda  

1\. Have the necessary google-talk plugins installed in the browser you present from. You can verify this yourself by trying a Youtube Hangout yourself.  

2\. Ping @bmbouter on freenode for the presenter link at least 10 minutes prior to start time.  

3\. Join and give a screenshare and audio test.

### Known Issues

  - Sometimes presenters receive a 403 error when joining. If you experience this, make sure you are joining with an Google Identity that is not "managed" by Google Apps for Business. In other words, use an @gmail.com address. If you are still having issues then you are not fully signed out of your other @gmail.com accounts.

  - Some terminals aren't listed when you go to share your screen. The workaround is to use xterm. It's some kind of Gnome/Wayland issue that I don't fully understand.

## Docs for Youtube Channel Managers

### Creating Demo Checklist

0\. Goto the 'Event' page: https://www.youtube.com/my_live_events  

1\. Click 'New Live Event'  

2\. Set Title: 'Sprint XX Demo'  

3\. Set Time then Date of the future recording  

4\. Check 'Also share on Twitter'  

5\. Add a Twitter message which will become the Twitter post. I usually use "Watch the Sprint XX Demo" as a start. Closer to the event I try to tailor this message to the content a bit more, but this generic one will do at creation time.  

6\. Go into 'Advanced Settings' tab and...  

7\. Set the 'Recording Date'  

8\. Set 'Promote on my channel page' to '1 week prior to scheduled start time'  

9\. Select 'Optimize for interaction (low latency)'  

10\. Tidy up the Sprint Demo Agenda etherpad http://pad-katello.rhcloud.com/p/Pulp_Sprint_Demo_Agenda

  - Remove old agenda items

  - Update the date and time

  - Update the link to the correct sprint

11\. Update the calendar invite description which is sent to the core team and Satellite. It's on the "Satellite share" calendar. The video URL is the main thing. It has this format:

~~~

Watch here: https://www.youtube.com/watch?v=XXkHrqutYlU

Agenda is at: http://pad-katello.rhcloud.com/p/Pulp_Sprint_Demo_Agenda

~~~

### Finalizing Demo Checklist

0\. Goto the 'edit' page for the Sprint Demo  

1\. Remove the Google default 'Tags'  

2\. Add the sprint to the 'Sprint Demos' playlist  

3\. Upload and set the custom thumbnail with the agenda  

4\. Under 'Advanced' ensure 'Allow embedding' is checked  

5\. Create the description from the template below and set it as the description 'Description'.

~~~

0:45 State of Pulp (mhrivnak)

4:58 New Pulp logo (bmbouter)

~~~

### Helpful tools

bmbouter published a script to help generate the different text outputs (email, blog, description comments).

https://gist.github.com/bmbouter/3a0dd572fbf7d663caf03b28261d5caa

### Coordinating a Sprint Demo

0\. Ensure the Youtube Event is created and correctly configured.  

1\. Update the invite with the "watch page" URL. Talk to @bmbouter for access to this invite.  

2\. 10 days before the demo send out a call for presenters to pulp-list. Here is [an example](https://www.redhat.com/archives/pulp-dev/2017-February/msg00033.html).  

3\. 3 days before (the Monday before) send out an advertisement to pulp-list and satellite6-list. Here is [an example](https://www.redhat.com/archives/pulp-list/2017-February/msg00027.html).  

4\. Post a post-demo Blog post which embeds and includes links to the agenda. Here is [an example](http://pulpproject.org/2017/02/09/sprint-14-demo/). I make these links with http://www.youtubetime.com/. Also be sure to test your urls.  

5\. Post a followup email to pulp-list and satellite6-list with a link to the blog post and the text agenda with links.