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Pulp 2 Release Planning

This serves as a step-by-step guide to coordinating a Pulp 2 release. This is mostly about facilitating the required communication to keep everyone on the same page.

Preparing a release

1. Identify that a release needs to happen via pulp-dev. This can be something that is requested by anyone who wants to release bits that have been merged.

2. Create a Release Planning Page specific for that release. For example here is a Z Release Status page and a Y Release Status page. At a minimum it should contain the following:

  • dev freeze date
  • tentative beta date (only for Z releases)
  • tentative RC date (only for Y releases)
  • tentative GA date

3. Link to the new page made in step (2) from the overall Release Schedule.

4. Communicate the dev feeze datetime to pulp-dev with a link to the new release schedule.

5. Make sure the version being planned has a 'Platform Release' entry in Redmine's custom field. You can edit this here: https://pulp.plan.io/custom_fields/4/edit

6. Update the relevant Redmine filter for the next bugfix or next feature release. Update both the name and the filter value. These queries are important as they show the set of issues for the upcoming release.

Dev Freeze

To coordinate the dev freeze you should send 2 emails to the pulp-dev list.

1. 24 hours (or earlier) prior to dev feeze it's good to send a reminder to pulp-dev. Here is an example
2. After the freeze is done you should send an email with a link to the Redmine query showing the list of fixes and features in that release. Here is an example This email serves also to notify release engineering and QE that development is done for that release and those are the issues.

Besides sending email, after the dev freeze occurs, you need to update the Release Schedule:

1. strikethrough the dev freeze date since it occurred
2. Talk with @pcreech or @ehelms to update the page with a firm (not-tentative) beta date.
3. Add a link to the redmine query for issue to be included.

Before Beta/RC create/update release notes for every project which is a part of that release.

Beta Announcing

To be ready to announce a Beta, you must first receive an ack that the beta is built and ready to be published from the build team. Prior to acking that it's ready, the built team works with QE to review automated tests ensuring that the beta can be released. Once the build team says it's ready, do the following:

1. Move all of the issues from MODIFIED to ON_QA
2. Trigger the docs build to ensure the beta's docs are pushed to the right place
3. Create the beta announcements so you're ready to send them. This is a subset of the GA process. Specifically for Betas we only: (a) trigger the docs build, (b) email announce, (c) twitter announce. We do not blog post or update IRC for beta announcements.
4. Add the Beta to the list of Beta/RC on this page with a PR like this one You can merge to that without a review if you are handling the release.
5. Ask the build team to push the bits to the testing repos and wait for the to ack that they did
6. Publish and send out the announcements
7. Strike through the Beta on the Wiki Release page and ensure that the next date (GA) is firm and accurate not tentative

Release Candidate Announcing

To be ready to announce a RC, you must first receive an ack that the RC is built and ready to be published from the build team. Prior to acking that it's ready, the built team works with QE to review automated tests ensuring that the RC can be released. Once the build team says it's ready, do the following:

1. Trigger the docs build to ensure the RC's docs are pushed to the right place
2. Create the RC announcements so you're ready to send them. This is a subset of the GA process. Specifically for RC we only: (a) trigger the docs build, (b) email announce, (c) twitter announce. We do not blog post or update IRC for beta announcements.
3. Add the RC to the list of Beta/RC on this page with a PR like this one You can merge to that without a review if you are handling the release.
4. Ask the build team to push the bits to the testing repos and wait for the to ack that they did
5. Publish and send out the announcements
6 Strike through the RC on the Wiki Release page and ensure that the next date (GA) is firm and accurate not tentative

GA Announcing

On GA release day, the build team will build the final assets and work with QE to have them tested. Once they are ready a developer needs to trigger a final docs build and then can send the final announcements. There are several announcements: email, blog, twitter, irc, wiki. For the blog you'll need merge rights to the github.com/pulp/pulpproject.org/ repo. For twitter, you'll need the pulpproj twitter credentials, or know someone who can post. For irc updating you'll need to become an op in #pulp or know someone who can.

Update the docs configs in pulp/pulp 2-master branch.

1. In case of a new Y release create new config like this at the RC stage and update at later stages accordingly.
In case of a new Z release update that config accordingly at all stages.

2. In case of a new Y release, update the latest version of the docs and update the supported releases, so the warning that new docs are from unsupported version will go away.

Triggering docs build

0. Ensure the correct version/release is set in the sphinx config on the release branch, e.g. 2.19-release. If it's not, talk to the build team to figure out if you should still wait or if you should change it yourself with a PR.

Use custom travis build to trigger the build:

1. Trigger a build on this page: https://www.travis-ci.org/pulp/pulp/
  • In "More Options" choose "Trigger build"
  • Choose 2-master branch
  • Provide a custom config from .travis.yml

2. Ensure it passes
3. Load https://docs.pulpproject.org/ and ensure it shows the expected new version as the home page docs.

Move issues to CLOSED - CURRENTRELEASE

Use the query for all issues in the release to set all issues to CLOSED - CURRENTRELEASE

Email announce

Use the community_announce.py tool to produce the email. Send this email to pulp-list

Blog announce

The same tool above produces a blog post. Post it using these instructions:

1. Make a new .md file in the _posts directory that is dated and named appropriately. e.g. 2018-02-27-pulp-2.15.2-generally-available.md

2. Push a PR with that file and merge it yourself or ask someone in #pulp-dev to merge it. The blog posts do not require review. It should show up on pulpproject.org within a few minutes after you merge it.

Twitter Announce

Post on twitter. Feel free to personalize it, but the announce tool also produces a generic tweet for you.

1. Get the tweet content from the announce tool
2. Add the link to the blog post on the end
3. Post to twitter as @pulpproj

Update IRC

1. Become operator in #pulp with: /msg ChanServ op #pulp
2. Post your content by running something like: /topic http://pulpproject.org/ | Current Release: Pulp 2.15.2 | To report a bug: https://pulp.plan.io/projects/pulp/issues/new | Development chat: #pulp-dev | 2.15.2 Generally Available!
3. Take away your op priviledges with: /msg ChanServ op #pulp -username where username is your irc nick, e.g. bmbouter.

Update the Wiki Release Page

Strikethrough the release date since it's completed. A completed page should be fully struckthrough like this one

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